Ciao Andiamo - Scouting Form

General Information

Team Member Name

Scouting Date

Destination / Location

1. First Impression

Describe your first impressionFit with Ciao Andiamo clientsWhy?

2. Location & Accessibility

Setting

Ease of access

Accessible by van / private driver?

Parking available?

Distances from key attractions / airports / train stationsLogistical issues

3. Destination Evaluation

What makes it interesting for our clients?Main highlightsAuthentic / less-touristy / local elements

2-3 day or longer itinerary potential

Overtourism level

Possible combinations with other destinationsBest time to visit / periods to avoid

4. Hotel / Resort / Villa Evaluation

5. Experience / Activity Evaluation

Complete this section considering not only the quality of the experience, but its actual sellability: the right client, limitations, logistics, safety, seasonality, and information that must be communicated before booking.

Brief description of the experience

Experience type

Primary setting

Official duration

Actual observed duration

Minimum itinerary time block

Min participants

Max participants

Ideal group size

Private option available?

Exclusive option possible?

Available in English?

Other languages available

Authenticity level

Suitable for high-end clients?

Customization level

Interaction with host / locals

Client Profile & Sellability

Who is this experience for? Select all relevant client categories. Ideal client / profile most likely to appreciate it Clients you would NOT recommend it to and why

Perceived client value

WOW potential

How would you sell it / key phrase to use with the client

Difficulty, Fitness & Limitations

Difficulty level

Physical effort required

Minimum age

Maximum / recommended age

Walking / cycling distance

Elevation gain

Maximum altitude

Terrain / surface

Pace / possibility of breaks

Specific physical obstacles observed Physical, mobility or medical limitations / contraindications to flag

Wheelchair accessible?

Suitable for reduced mobility?

Can a cane / walker be used?

Previous experience required?

Other limitations or mandatory requirements

On-site Logistics

Exact meeting point

Experience end point / drop-off

Ease of meeting point

Can driver / van reach it?

Parking

Restrooms available?

Internal transfers required / transportation used Required or recommended clothing / footwear / equipment

Equipment provided by partner?

Changing rooms / personal item storage

Comfort, shade, seating, water and opportunities for breaks

Seasonality & Weather

Operating season

Available days / times

Best period and periods to avoid Weather conditions that may limit or cancel it Plan B / alternative in bad weather

Exposure to heat / sun

Exposure to cold / wind / water

Food, Allergies & Special Needs

Food / drinks included?

Water available?

Handling of allergies / intolerances / diets Requirements that must be communicated to the partner in advance

Safety & Liability

Qualified guide / instructor?

Relevant certifications / licenses verified?

Supplier liability insurance?

Client waiver required?

Safety briefing / mandatory pre-experience information Emergency procedures / phone coverage / evacuation point, if relevant Specific risks observed by the scout

Experience Content & Quality

Host / guide / instructor: personality, expertise, storytelling ability and client interaction Strongest / most memorable moments of the experience Weak moments / downtime / parts to modify or shorten

Crowding / overtourism

Perceived privacy

Photo / video opportunities and any restrictions Authentic elements, special access or advantages difficult to replicate

Booking & Commercial Operations

Minimum booking lead time

Confirmation

Voucher required?

Operational contact on day of service

What is included in the price What is NOT included / extras to budget for Experience-specific cancellation / no-show / weather policy Information that MUST appear in the client itinerary Internal notes for Operations / Travel Specialist

Scout Assessment

Memorable elements / strengths Issues to resolve before selling it

Would you personally do it again?

Ready to sell?

6. Food & Wine

Overall quality

Private tastings / experiences

Authenticity / noteworthy products / wines / dishes

7. Commercial Relationship

Indicative retail price

Net / commissionable rate available

Proposed commission %

Willingness to work with TO / DMC

Payment / cancellation termsSpecial terms for Ciao Andiamo

8. The Ciao Andiamo Factor

Why should we offer it to our clients?What makes it special compared with alternatives?Which Ciao Andiamo client would appreciate it most?Would you personally recommend it to a TOP CLIENT?

9. Final Evaluation

Setting

Quality

Service

Authenticity

Value for money

Partner professionalism

Fit for Ciao Andiamo clients

Originality / WOW factor

Average: —/10

10. Recommendation

Final rationale

11. Follow-up

Follow-up owner

Follow-up deadline

Notes

12. Materials Collected

Pressing "Submit Report" saves the text data to the shared database and also keeps a backup on this device. Photos and documents are not sent automatically: attach them via email or a shared folder.

Free Notes

Conclusion in one sentence

Summary

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